Receptionist

Location: Woodbury, NY
Employment Type: Full-time

We are seeking a professional, detail-oriented, and client-focused Receptionist to join our public accounting firm. The receptionist is the first point of contact for clients, vendors, and guests, and plays a critical role in creating a welcoming and professional environment. This individual will also provide general administrative support to ensure smooth day-to-day operations.

Key Responsibilities:
Client Interaction & Front Desk Duties

• Greet clients, visitors, and staff in a courteous and professional manner.
• Answer and route incoming phone calls to appropriate staff members.
• Maintain a tidy and organized reception area.
• Manage the firm’s main inbox and forward inquiries appropriately.

Administrative Support

• Schedule client appointments and maintain meeting room calendars.
• Assist with scanning, copying, mailing, and filing documents.
• Maintain office supplies inventory and place orders as needed.
• Receive and distribute mail, packages, and courier deliveries.
• Prepare and assemble tax return folders or client packets during busy seasons.

Internal Coordination

• Support partners, managers, and administrative staff with various tasks.
• Assist with organizing firm events, meetings, and training sessions.
• Maintain confidentiality of sensitive client and firm information.

Required Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree a plus)
• 1–2 years of experience in a receptionist or administrative role, preferably in a professional services or accounting environment.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Professional appearance and demeanor.
• Ability to multi-task, prioritize, and maintain composure under pressure.

Preferred Qualifications:

• Experience with accounting/tax software (e.g., CCH, ProSystem fx, Thomson Reuters).
• Familiarity with handling sensitive financial or client documents.
• Bilingual (if applicable to client base).

Work Schedule:

• Full-time, Monday–Friday, typically  9;00  AM to 5:30 PM
• Overtime or extended hours may be required during tax season (January–April)

Compensation & Benefits:

• Competitive hourly wage or salary – $50,000
• Paid time off and holidays
• Health, dental, and vision insurance
• 401(k) and other firm-provided benefits

Please send resumes to ginny@mtkstaff.com or email for more information.