Job Summary

We are seeking an experienced RN Emergency Room Manager for our hospital to ensure that we deliver exceptional care to our patients. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you, who feels patient care is as meaningful as we do. We want you to apply now!

• You will assume responsibility for the management of the unit in the absence of the Director.
• As a member of our team, you will be accountable for planning for adequate resources based on workload and extraneous activities.
• You will assist in development/review/revision of unit standards.
• As a manager, you will assist with interviewing, hiring and evaluating staff per policy and helps ensure licensure; competencies and mandatory in services for staff are current.
• In collaboration with your healthcare team, you will facilitate in orientation of new employees, students and volunteers.
• In order to provide a great patient experience, you will maintain open communication with other departments to coordinate efficient patient care.

Requirements:

• Diploma or Associates Degree from a professional nursing program (required)
• BSN or current enrollment in a BSN program at an accredited school of Nursing (preferred)
• Current licensure as an RN in the state of Virginia or current multi-state compact RN license with eligibility to practice in VA is required.
• American Heart Association Basic Life Support (BLS) Health Care Provider (required)
• Trauma Nursing Core Course
• Advanced Cardiac Life Spt, or ACLS Instructor must be obtained within 1 year of employment start date
• Basic Cardiac Life Support, or BCLS Instructor must be obtained within 30 days of employment start date
• PALS Pediatric Adv Life Supt, or PALS Instructor must be obtained within 1 year of employment start date

MUST HAVE ER MANAGEMENT EXPERIENCE

SHIFT Full-time • No Weekends

Compensation: $42.55 - $58.03 per hour -  based on years of experience

We are a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.

Responsibilities/Duties:

• Assist the RN in implementing a care plan for the patient in the Operating Room.

• Performs scrub duties under supervision of the RN.

• Maintains strict Aseptic Technique.

• Anticipates surgeon’s needs and provides instruments, supplies and equipment safely and efficiently.

• Organizes and maintains instrumentation and supplies.

• Provides patient safety in all aspects of job activities.

• Monitors use of counted items (sponges and sharps), assists the circulating nurse in counting and alerts the nurse to any discrepancies.

• Follows standard precautions and infection control policies.

• Sets OR Room up before the case – wipe down surfaces, assemble and check equipment for proper functioning and availability.

• Open supplies for procedure using strict aseptic technique.

• Assist in positioning the patient.

• Assists in transporting patients to the OR and ensuring their comfort.

• Assists in cleaning and turning over the room, including bringing the table down to decontamination room.

• Break down table.

• Checks inventory and equipment, reports shortages and defective equipment to the appropriate personnel

• Performs proper decontamination, and processing of instrumentation for sterilization following AAMI standards.

• Prepares supplies and equipment for the procedure.

• Stocks ‘wall closet’ supplies and warming closet.

• Check case carts.

• Pull case carts for the next day procedure.

• Copy daily schedule and distribute.

• Obtain drugs from Anesthesia work room.

• Prepare the procedure room for the day with necessary supplies and equipment.

• Maintain and monitor supplies to ensure availability.

• Assist in transporting patients.

• Ensure a safe patient environment.

• Interact with patients and ensure their comfort.

• Assist with different procedures (i.e.; radiofrequency).

• Have working knowledge of medications used by physicians.

• Turn room over after cases and prepare for following procedure.

• Prepare room for following day.

• Clean and stock Anesthesia Cart when necessary.

• Maintain supplies – place, receive orders and put stock away.

• In the absence of the Lead Tech, may interact with sales personnel regarding supplies, maintain equipment and send out for repair/exchange, file booking sheets and ensure necessary supplies/equipment are available for cases one week in advance, and ensure PO pricing is accurate.

• Decontaminate instruments and equipment

• Sterilize equipment according to manufacturers’ guidelines and AAMI guidelines.

Pay: $30-$45/Hourly

Schedule: 4 x10's

Must be certified, We are also open to LPNs or OR RNs that can scrub.

The candidate must be able to travel between Durham and Raleigh locations

Job Summary: Under direction and supervision of the Medical Director for medical matters and the Program Director for administrative matters, participates in the promotion and restoration of patients' health, collaborates with physicians and multidisciplinary team members; and provides support to patients. Essential Functions: Provides direct supervision of the nursing staff, including RNs and LPNs to ensure continuity among nursing teams, and clinical pharmacy staff, by documenting and communicating actions, irregularities, and continuing professional needs. Manages the recruitment, payroll and performance process for all staff under their direct supervision. Under the direction or supervision of the Medical Director, will administer, or oversee the administration of medications, in accordance with physician order(s) and will document or oversee documentation of all administered dosages, by the best means available, whether that method is electronically, or manually. Maintain or have overall responsibility for maintaining absolute accuracy in daily accounting of the medications that are supplied to patients and maintained in inventory, in secure storage. Implements or oversees the implementation of infection-control policies and protocols, medication storage procedures, policies, and procedures regarding controlled substance regulations and confidentiality. Tracks or oversees tracking of all medical paperwork involving patient dose changes, lab results, physician orders, phase/level changes, and verbal orders. Will maintain patient confidentiality and will protect clinical pharmacy, and treatment center, operations by keeping information confidential. Places or oversees the placing of orders for medication supplies. Additionally, this position will ensure that there is sufficient scheduling coverage for order placing and that all nursing staff is effectively cross-trained for such ordering and that receipt of ordered medications is facilitated with accuracy and efficiency upon the arrival of the medication. Promotes the delivery of quality care to patients by adhering to therapeutic standards; measuring health outcomes against patient care goals and standards; making or recommending necessary adjustments; and complying with applicable rules, including state licensing laws, federal rules governing substance abuse treatment centers and applicable Company policies and directives. Ensures that the pharmacy is opened and closed in accordance with policy; staffing protocols are followed and establishes the nursing schedule; overseeing the administering of all take-home medication; and documents and evaluates Diversion Control procedures (patient callbacks, etc.) Documents patient care services by utilization of best charting practices (with either paper or electronic records, whichever may be in use at the treatment facility at the time), and by overseeing the ensuring the integrity of all other medical chartings that may occur. Conducts and/or oversees the administration of tests ordered by the physician including appropriate lab tests as required; patient vital signs; TB tests when required; blood and urine laboratory testing. Schedules and screens patients to be seen by the Medical Director and will assist the Medical Director with appropriate History and Physical assistance, as needed and required. Actively participates in Treatment Team meetings and staff meetings; acts always in the best interest of the program and the company. Responsible for the collection and/or to oversee the pharmacy's collection of fees for medication and ancillary services; will assess and report on the patient's ability to maintain responsibility for the payment of their medication as a part of their federal criteria in extended take-home privileges; and, as a part of their personal treatment success; the over-seeing and responsibility for the successful daily balancing of fees collected for medications and ancillary services, and the maintenance of the appropriate records utilized for fee collection; and will report any significant fee collection variances to the Program Director. Maintains a safe and clean working environment by complying with procedures, rules, and regulations; calling for assistance from health care support personnel, as needed. Reviews induction patient medication records weekly for accuracy and implementation with company policies Monitors and tracks, with Medical Director approval, the Prescription Monitoring Program based on the company policy and state mandates Provides, HIV, Pregnancy, TB, and as needed medical information to patients and staff Completes documented weekly supervision with nursing staff members Coordinates care as needed with outside physicians to ensure proper protocols are followed for patients Immediately reports any concerns to the Program Director Provides training and continuing education to nurses Tracks and monitors pharmacy reports for trends Available on-call for consultation of patient evaluations Performs other duties as required. Supervisory Responsibilities: Provides direct supervision of the lead nurse and other nursing staff in the center.   Essential Registered Nurse Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).   Education/Licensure/Certification: Active licensure as a Registered Nurse in the state in which work is being performed.   Required Knowledge: Understanding of opiate addiction; medical terminology; knowledge of the principles and practices of professional nursing, of health promotion and disease prevention. Ability is required to perform assessments and nursing functions as acquired in the basic nursing preparation program.   Experience Required: 3+ years of progressive professional-level experience in the Nursing field. Previous nursing experience preferred.   Salary: $69,992.00

For over 30 years, we have been a leading national health care service provider of outpatient treatment centers that specialize in providing safe, quality and best in class care for individuals living with Opioid Use Disorder ("OUD").

Curious what your day-to-day may look like and how you’ll be making a big positive impact on your local community??

Essential Functions:

• Work with patients to complete intakes, admissions, discharges, and transfer paperwork.
• Document patient progress through counseling and interaction through groups.
• Complete patient psychosocial and an individualized treatment plan within the required time frame.
• Identify any clinical/case management needs and work to address those needs.
• Perform individual, group, and family counseling as required.
• Perform at least 20 hours of direct one-on-one patient contact per week through individual and/or group counseling sessions.
• Educate patients in all aspects of treatment, corresponding health issues and steps to recovery.
• Reviews Urine Drug Screens and initial patient photo identification.
• Always act in the best interests of the program and company; honors, supports, and protects the proprietary data and rights of the company.

 Benefits:

•  Full benefits available on DAY ONE
• Early morning hours (Allows for a great work life balance)
• Competitive Pay
• Generous PTO - Start accruing up to 3 weeks of PTO starting on DAY ONE
• Excellent Medical, Dental, and Vision Insurance
• Life Insurance
• Short/Long Term Disability
• 401k with up to 3% matching
• Reimbursement for education, license, tuition, etc.
• Referral bonus (up to $2,000)

Essential Qualifications: Education/Licensure/Certification: Qualified candidates must have an active LADC or LPC from the state of Minnesota and a Master’s degree in Human Services or a related field. Experience Required: Experience in the substance abuse field is preferred, but not required.

Pay: $32-$34 hourly

Part-Time - Wednesday and Friday – 4:00 am – 12:30 PM and every THIRD Saturday 5:00 am to 8:30 am Operating in over 70 treatment centers in multiple states, our team members are engaged in medication-assisted treatment, counseling, support, and care management of individuals living with OUD. We treat the whole person and, in so doing, address the underlying causes of OUD in an effort to provide a continuum of care that not only addresses treatment needs but supports the patient on their journey to recovery. Job Summary: Under the direction and supervision of the Medical Director or Registered Nurse for medical matters and under the direction of the Program Director for administrative matters participates in the promotion and restoration of patients' health, collaborates with physicians and multidisciplinary team members, and provides support to patients. Essential Functions:

• Supplies and administers medication pursuant to physician order and, records dosage administered in the medical record.
• Conducts an actual sight and counts inventory of the medication supply daily. Maintains absolute accuracy in daily accounting of medication that is supplied or administered in inventory.
• Assumes responsibility for safeguarding medication inventory. Collects fees in the absence of a cashier position.
• Performs daily cash reconciliation in the absence of a cashier position; ensures all cash collected is given to the Program Director daily so the final count can be completed.
• Receives and ensures the accuracy of incoming medication shipments; advises necessary staff of any discrepancies in a timely fashion.
• Ensures disposal of medical waste through the proper protocol.
• Observes patient's demeanor prior to dosing and seeks guidance from the Medical Director or Registered Nurse when an issue or concern is noted.
• Promptly communicates patient issues or concerns to the Medical Director or Registered Nurse for medical matters and to the Program Director for other matters. The former includes but is not limited to dose requests, behavior, or any other aspect of patient care that may need to be addressed.
• Contacts other centers to verify dosages as needed.
• Administers appropriate lab tests as required including patient vital signs, TB tests when required, and collects data for review by Medical Director or RN.
• Schedules and screens patients to be seen by the Medical Director.
• Assists the Medical Director in collecting data for the history and physical as required. Makes medical record entries as directed by the Medical Director or RN and consistent with clinic protocol.
• Receives medical orders; ensures that medical orders are documented and signed by the physician and ensures orders are understood by Program Director and other staff members as needed.
• Maintains absolute control, tracking, and confidentiality of all patient medical paperwork. Complies with federal and state privacy rules, including 42 CFR Part 2 and 45 CFR Parts 160 and 164 as well as applicable clinic policies and procedures.
• Is responsible for obtaining and maintaining proper licensure and/or certification according to specific state requirements.
• Actively participates in CARF preparation and state audit process. Participates in all staff meetings.
• Complies with all Local, State, Federal, and Colonial Management Group, LP rules, regulations, and policies.
• Acts always in the best interest of patients, the program, and company; honors, supports, and protects the proprietary rights of patients and the company.
• Interfaces with the public and patients by answering phones, greeting visitors, and monitoring patient activities while on center premises.

Pay: $25.00 hourly

Salary $100K - 115K with Bonus Corporate Legal Assistant/Paralegal Job Summary: Our client, a fast growing boutique bi-coastal Corporate Law Firm, is currently seeking a highly motivated and experienced Corporate Legal Assistant/Paralegal to join their team. This is an exciting opportunity for someone with a solid background in corporate law and Secretary of State filings. The role will begin remotely and transition to a full-time, in-office position in Wilmington, Delaware in August. The ideal candidate should have 7-15 years of professional experience, excellent communication skills, and the ability to quickly learn new software tools. Corporate Legal Assistant/Paralegal Key Responsibilities:

• Assist with corporate legal work, including but not limited to entity formation, mergers and acquisitions, and corporate governance.
• File documents with the Secretary of State, ensuring compliance with local and federal regulations.
• Draft and organize legal documents such as contracts, resolutions, and corporate filings.
• Maintain and update corporate records, ensuring accuracy and timeliness.
• Manage and coordinate with outside legal counsel, clients, and internal stakeholders.
• Assist with due diligence in corporate transactions.
• Maintain confidentiality and handle sensitive legal matters with discretion.
• Provide general administrative support to the legal team as needed.
• Manage calendars, organize meetings, and track deadlines for legal filings and other obligations.
• Perform other duties as assigned by the Legal Department.

Corporate Legal Assistant/Paralegal Qualifications:

• A 4-year undergraduate degree is required.
• 7-15 years of experience in a corporate legal assistant or paralegal role, preferably with a focus on corporate law and Secretary of State filings.
• Proficient knowledge of corporate governance, business entities, and legal filing processes highly desired.
• Strong experience with Secretary of State filings is a significant plus.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Demonstrated ability to learn and adapt to new software tools and legal technologies quickly.
• Ability to work independently and as part of a collaborative team.
• Reliable access to a home office with the ability to work remotely until August, at which point daily in-office attendance in Wilmington will be required.

Additional Skills/Attributes:

• Proficiency in legal software and Microsoft Office Suite.
• Experience with e-filing systems and online legal research platforms.
• Strong interpersonal skills and ability to work with various stakeholders, including senior management, clients, and external legal teams.

Job Summary and Qualifications

The Clinical Nurse Coordinator (CNC) ensures and delivers high quality, patient-centered care and coordination of all functions in the unit/department during the designated shift. In collaboration with other members of the management team, the CNC directs, monitors, and evaluates nursing care in accordance with established policies/procedures, serves as a resource person for staff, and models a commitment to the organization’s vision/mission/values to support an unparalleled patient experience and clinical outcomes that contribute to overall departmental performance.

What you will do in this role:

• Assists with admission and discharge processes to ensure efficient throughput and high quality, patient-centered care.
• Participates in the ongoing assessment of the quality of patient care services provided in the unit, in collaboration with other members of the management team.
• Collaborates with subject matter experts and other managers to create an environment of teamwork that supports improved outcomes and service.
• Supports a patient-first philosophy and engages in service recovery when necessary.
• Supports the efforts of the facility to improve engagement by operationalizing current nursing strategies, including employee rounding, hourly rounds, and other initiatives.
• Provides recommendations related to interviewing, selecting, and training new staff. Recommends and implements courses of action, including training and development, conflict resolution, personnel policy compliance, completion of performance evaluations, and/or disciplinary actions to ensure a competitively better organization.
• Assists with staff scheduling. Manages all practical aspects of staff labor in accordance with patient care needs and established productivity guidelines.
• Supports proper inventory control and assists with managing supplies and equipment.

What qualifications you will need:

• Advanced Cardiac Life Support must be obtained within 1 year of employment start date
• Basic Cardiac Life Support must be obtained within 30 days of employment start date
• Registered Nurse
• Associate Degree
• 2 years of Labor and Delivery RN experience required
• Any length of previous leadership experience in Woman’s, L&D, NICU, Mother-Baby Units required

CNC will be responsible as a Charge and Assistant Nurse Manager (the role is overnight, they must be comfortable and willing to be the go-to person for any staffing needs. Must be capable of delivering babies and scrubbing in the OR as needed.

Full-Time – Nights – Rotating Weekends (Every Other Weekend)

Salary Estimate: $30.75 - $46.15

(Based on Years of Experience)

Shift Differential:

Nights: $3.50

Weekends: $6.00

Location Roanoke VA

Top Client in need of RN - Inpatient Surgical Step Down As a registered nurse, you are expected to consistently deliver the best in care and customer service and demonstrate respect, dignity, kindness and empathy in each encounter with our patients, their families, visitors, and with each other. As part of the health care team, RNs assume primary accountability for nursing coordination and provision of individualized care for patients of all ages. The registered nurse also utilizes delegation and critical thinking skills to provide quality service through a team oriented, collaborative approach to patient care. The RN's duties include, but may not be limited to the following:

• Age specific admission and ongoing assessments are completed, documented and used to develop a plan of care.
• Collaborates with members of the health care team/patient/family to develop, implement, and evaluate an age-specific interdisciplinary plan of care. Revises plan according to changes in patient status.
• Assesses, plans, implements, and evaluates patient care in order to achieve optimum patient outcomes for patients of all ages as appropriate to service area.
• Treatments and medications for patients of all ages are accurately administered and documented utilizing automated computer systems, including electronic medical records.

Minimum Qualifications

Education: Graduate of school of professional nursing of an accredited college or graduate of an approved program eligible to sit for the VA licensure exam.

Experience: None.

Licensure/Certification: Currently licensed as Registered Nurse in Virginia or eligible to obtain Virginia RN licensure. Obtain CPR, and as needed ACLS, PALS, NRP certifications.

Other: Computer skills required for electronic medical record (EPIC). Successfully complete orientation and competency requirements. Meet essential job functions.

Shift: Day/Evening/Night (3 12’s) - FULL TIME

Salary range: $30.47-$45.71 per hour

Location: GASTONIA, NORTH CAROLINA Part-time: Wednesday and Friday – 4:30 am – 12:30 PM and every THIRD Saturday 5:30 am to 8:30 am

Salary: $25.00 hourly

Operating in over 70 treatment centers in multiple states, our team members are engaged in medication-assisted treatment, counseling, support, and care management of individuals living with OUD. We treat the whole person and, in so doing, address the underlying causes of OUD in an effort to provide a continuum of care that not only addresses treatment needs but supports the patient on their journey to recovery.

Job Summary: Under the direction and supervision of the Medical Director or Registered Nurse for medical matters and under the direction of the Program Director for administrative matters participates in the promotion and restoration of patients' health, collaborates with physicians and multidisciplinary team members, and provides support to patients.

Essential Functions:

• Supplies and administers medication pursuant to physician order and, records dosage administered in the medical record.
• Conducts an actual sight and counts inventory of the medication supply daily. Maintains absolute accuracy in daily accounting of medication that is supplied or administered in inventory.
• Assumes responsibility for safeguarding medication inventory. Collects fees in the absence of a cashier position.
• Performs daily cash reconciliation in the absence of a cashier position; ensures all cash collected is given to the Program Director daily so the final count can be completed.
• Receives and ensures the accuracy of incoming medication shipments; advises necessary staff of any discrepancies in a timely fashion.
• Ensures disposal of medical waste through the proper protocol.
• Observes patient's demeanor prior to dosing and seeks guidance from the Medical Director or Registered Nurse when an issue or concern is noted.
• Promptly communicates patient issues or concerns to the Medical Director or Registered Nurse for medical matters and to the Program Director for other matters. The former includes but is not limited to dose requests, behavior, or any other aspect of patient care that may need to be addressed.
• Contacts other centers to verify dosages as needed.
• Administers appropriate lab tests as required including patient vital signs, TB tests when required, and collects data for review by Medical Director or RN.
• Schedules and screens patients to be seen by the Medical Director.
• Assists the Medical Director in collecting data for the history and physical as required. Makes medical record entries as directed by the Medical Director or RN and consistent with clinic protocol.
• Receives medical orders; ensures that medical orders are documented and signed by the physician and ensures orders are understood by Program Director and other staff members as needed.
• Maintains absolute control, tracking, and confidentiality of all patients’ medical paperwork. Complies with federal and state privacy rules, including 42 CFR Part 2 and 45 CFR Parts 160 and 164 as well as applicable clinic policies and procedures.
• Is responsible for obtaining and maintaining proper licensure and/or certification according to specific state requirements.
• Actively participates in CARF preparation and state audit process. Participates in all staff meetings.
• Complies with all Local, State, Federal, and Colonial Management Group, LP rules, regulations, and policies.
• Acts always in the best interest of patients, the program, and company; honors, supports, and protects the proprietary rights of patients and the company.
• Interfaces with the public and patients by answering phones, greeting visitors, and monitoring patient activities while on center premises.

Essential Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Education/Licensure/Certification: Active nursing license in the state in which the clinic is located. Required Knowledge: Understanding of opiate addiction, medical terminology General nursing knowledge, and techniques. Basic mathematics skills. Must be computer literate and have basic knowledge of all Microsoft products including Word, Outlook, and Excel. Must have basic typing skills.

Experience Required: Minimum of 1-year direct patient contact. Prior experience in the clinical environment is helpful. ​​​​​​​Skill and Ability: Must possess excellent customer service and interpersonal skills. Must have great attention to detail and be extremely accurate in performing daily functions

Location: Woodbury, NY Employment Type: Full-time We are seeking a professional, detail-oriented, and client-focused Receptionist to join our public accounting firm. The receptionist is the first point of contact for clients, vendors, and guests, and plays a critical role in creating a welcoming and professional environment. This individual will also provide general administrative support to ensure smooth day-to-day operations.

Key Responsibilities: Client Interaction & Front Desk Duties

• Greet clients, visitors, and staff in a courteous and professional manner.
• Answer and route incoming phone calls to appropriate staff members.
• Maintain a tidy and organized reception area.
• Manage the firm’s main inbox and forward inquiries appropriately.

Administrative Support

• Schedule client appointments and maintain meeting room calendars.
• Assist with scanning, copying, mailing, and filing documents.
• Maintain office supplies inventory and place orders as needed.
• Receive and distribute mail, packages, and courier deliveries.
• Prepare and assemble tax return folders or client packets during busy seasons.

Internal Coordination

• Support partners, managers, and administrative staff with various tasks.
• Assist with organizing firm events, meetings, and training sessions.
• Maintain confidentiality of sensitive client and firm information.

Required Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree a plus)
• 1–2 years of experience in a receptionist or administrative role, preferably in a professional services or accounting environment.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Professional appearance and demeanor.
• Ability to multi-task, prioritize, and maintain composure under pressure.

Preferred Qualifications:

• Experience with accounting/tax software (e.g., CCH, ProSystem fx, Thomson Reuters).
• Familiarity with handling sensitive financial or client documents.
• Bilingual (if applicable to client base).

Work Schedule:

• Full-time, Monday–Friday, typically  9;00  AM to 5:30 PM
• Overtime or extended hours may be required during tax season (January–April)

Compensation & Benefits:

• Competitive hourly wage or salary - $50,000
• Paid time off and holidays
• Health, dental, and vision insurance
• 401(k) and other firm-provided benefits

Please send resumes to ginny@mtkstaff.com or email for more information.

Personal Assistant – Hybrid – NYC – 2 days in office, 3 work from home   Searching for an engaging and responsible Personal Assistant to work with a Media Professional. This role will involve coordinating personal and family matters and will work closely with another PA/EA. Responsibilities also include handling errands and projects as needed. Assistant must keep organized records and lists, persist in follow-up and closing loops, manage heavy calendaring of appointments, staffing schedules, travel, etc. and keep up with real-time changes. The individual should be energetic, and proactive with outstanding organizational and time -management skills, as well as have a warm and caring personality, with a desire to plant roots and forge bonds.

RESPONSBILITIES:

• Proficient with heavy travel itineraries, providing options, and ready to make changes at a moment’s notice.
• Heavy calendar maintenance.
• Arrange, confirm, re-schedule and follow-up on all i.e. doctor, salon, meetings etc.
• Communicate with household staff to ensure all is being taken care of correctly and timely.
• Communicate and coordinate driver’s tasks for optimum efficiency.
• Coordinate home maintenance projects: assist architects, contractors, gardeners, landscapers, decorators, and maintain their punch lists and manage follow up.
• Prepare and maintain a running open/closed task/project listing for ongoing review.
• Manage personal needs as requested including making dinner reservations, event planning, ordering flowers, and sending gifts.
• Maintain electronic files for household operations, warranty manuals, household equipment, artwork, etc.
• Manage a database that includes friends, business contacts, and This database should include phone numbers, addresses and birthdays and other special events.
• Run personal and household errands as needed.

QUALIFICATIONS:

• Four to five years’ experience a plus.
• Must be flexible and resourceful.
• High level of personal and professional integrity.
• Highly organized and able to prioritize.
• Proven accuracy and attention to detail.
• Ability to multitask.
• Articulate - Excellent verbal and written communication skills.
• Ability to work independently, while maintaining lines of communication.
• Ability to interface with all levels of professionals.
• Help to keep on task, tracking pertinent information required for meetings and appointments.
• Assist in planning and coordinating special events: Choosing venues, setting dates, selecting menus, organizing guest lists, sending out invitations and working with caterers and              outside vendors.
• Manage incoming correspondence; respond to invitations and add events to calendar as needed.
• Establish and maintain electronic
• Internet savvy and proficient in Microsoft Windows, including Word, Excel, and Outlook, and G-Suite products

Hours

• Monday through Friday 8:00am – 6:00pm; although infrequent, flexibility for off hours is required on occasion.
• Salary commensurate with experience starting at $100K
• Performance review annually, with the opportunity for an annual bonus based on performance with the first year prorated accordingly.

Please send resumes to kristine@mtkstaff.com or email for more information.